Mandatory to download Salary certificate Form 16 Part A from the Traces Portal vide CBDT Circular No.4/2013 with Automated Form 16 Part B for FY 2014-15


                                                                                                                   CIRCULAR NO. 04/2013

F.No 275/34/2011-IT(B)

Government of India

Ministry of Finance

Department of Revenue

Central Board of Direct Taxes

                                                                                                               New Delhi, the 17th April, 2013

Sub: Issuance of certificate for tax deducted at source in Form No. 16 in accordance with the provisions of section 203 of the Income-tax Act, 1961 read with the Rule 31 of the Income-tax Rules 1962 — regarding :-

1. Section 203 of the Income-tax Act 1961 (“the Act”) read with the Rule 31 of the Income-tax Rules 1962 (“the Rules”) stipulates furnishing of certificate of tax deduction at source (TDS) by the deductor to the deductee specifying therein the prescribed particulars such as amount of TDS, valid permanent account number (PAN) of the deductee, tax deduction and collection account number (TAN) of the deductor, etc. The relevant form for such TDS certificate is Form No. 16 in case of deduction under section 192 and Form No. 16A for deduction under any other provision of Chapter XVII-B of the Act. TDS certificate in Form No. 16 is to be issued annually whereas TDS certificate in Form No. 16A is to be issued quarterly. TDS Certificate in Form No 16 as notified vide Notification No. 11/2013 dated 19.02.2013 has two parts viz Part A and Part B (Annexure). Part A contains details of tax deduction and deposit and Part B (Annexure) contains details of income.

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2. With a view to streamline the TDS procedures, including proper administration of the Act,

the Board had issued Circular No. 03/2011 dated 13.05.2011 and Circular No. 01/2012 dated 09.04.2012 making it mandatory for all deductors to issue TDS certificate in Form No. 16A after generating and downloading the same from “TDS Reconciliation Analysis and Correction Enabling System” or (https://www.tdscpc.gov.in) (hereinafter called TRACES Portal) previously called TIN website. In exercise of powers under section 119 of the Act, the Board has now decided as following:-


2.1 ISSUE OF PART A OF FORM NO. 16 FOR DEDUCTION OF TAX AT SOURCE

MADE ON OR AFTER 01.04.2012:

All deductors (including Government deductors who deposit TDS in the Central Government

Account through book entry) shall issue the Part A of Form No. 16, by generating and

subsequently downloading through TRACES Portal, in respect of all sums deducted on or after the 1st day of April, 2012 under the provisions of section 192 of Chapter XVII-B. Part A of Form No 16 shall have a unique TDS certificate number.

2.2 AUTHENTICATION OF TDS CERTIFICATE IN FORM NO. 16:

The Deductor, issuing the Part A of Form No. 16 by downloading it from the TRACES

Portal, shall, before issuing to the deductee authenticate the correctness of contents

mentioned therein and verify the same either by using manual signature or by using digital

signature in accordance with sub-rule (6) of Rule 31.

2.3 In other words, Part A of Form No. 16 shall be issued by all the deductors, only by generating it through TRACES Portal and after duly authenticating and verifying it.
2.4 ‘Part B (Annexure)’ of Form No. 16 shall be prepared by the deductor manually and issued to the deductee after due authentication and verification alongwith the Part A of the Form No. 16 stated above.

2.5 Sub rule (3) of rule 31of the Rules sets the time limit for issuance of Form 16 by the

deductor to the employee. Currently, Form 16 should be issued by 31st May of the financial Year immediately following the financial year in which income was paid and tax deducted.


3.1 The Director General of Income-tax (Systems) shall specify the procedure, formats and

standards for the purpose of download of Part A of Form No. 16 from the TRACES Portal and shall be responsible for the day-to-day administration in relation to the procedure, formats and standards for download of Part A of Form No. 16 in electronic form.


3.2 It is further clarified that Part A of Form No. 16 issued by the deductors in accordance with this circular and as per the procedure, formats and standards specified by the Director General of Income-tax (Systems) and containing Unique Identification Number shall only be treated as a valid compliance to the issue of Part A of Form No. 16 for the purpose of section 203 of the Act read with rule 31 of the Rules.

                                                                                                                                   -sd-

                                                                                                                         (Anshu Prakash)

                                                                                                                        Director (Budget)

                                                                                                             Central Board of Direct Taxes

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Who is responsible to issuing the Salary Certificate Form 16 with Automated Form 16 for FY 2013-14


This is the common demand regarding issuing of Form-16 by Employer to Employee, even if Employer not deduct any Tax from drawn salary.  What shall happen when Employee want’s his Salary Certificate Form-16 for the same year.  In such situation Employer is liable to issue Form-16 to each and every who have already hold the PAN Card.

However your employer must issue a salary Certificate Form 16 who are already hold the PAN Card as per the Income Tax Instruction. Income Tax  Certificate (Form-16) is  applicable to such employee who have submit his Income like as salary or other income (any amount) not deducted or not  during current Financial Year.  If the Employee deduct any amount of Tax during Financial Year, Form-16 must be issued to Employee u/s. 203 of Income Tax Act.

This Salary Certificate is most important to PAN Holder who have working in any sector, like as when any employee who’s Tax not Payable or not fall in to the Income Tax Slab, but he is get the Form 16 as his/her proof of Income, which is need for various requirements.

When any employee willing to get the Bank Loan from any Bank of Branch, the respective Bank asking the Salary Certificate Form 16 as he fall the Tax Slab or not. But the Bank’s requirement the Salary Certificate for giving the Bank Loan either he/she can not be able to get the Bank’s Loan.

Download the Automatic Form 16 for the Financial Year 2013-14 from the below given link:-

1)    (Part B 1 ) Automatic Form 16 Part B for FY 2013-14 & AY 2014-15(Automated One by One Preparation Form 16 Part B for FY 2013-14)

2)    Automated Form 16 Part A&B and Part B For AY 2014-15(Automated One by One Preparation Form 16 Part B and A&B for Fy 13-14)

3)    (Part B ) Master of only Form 16 Part B for AY 2014-15 (Automated Master of Form 16 Part B ( Which can prepare at a time)

50 employees Form 16 Part B)

4) Master of Form 16 Part A&B for AY 2014-15 ( Automated Master of Form 16 Part A&B (Which can prepare at a time

50 employees Form 16 Part A&B)

5)  (Part B ) Master of only Form 16 Part B for AY 2014-15Automated Master of Form 16 Part B with Form 12 BA ( Which can

Prepare at a time 50 employees Form 16 Part B with 12 BA)

6) Master of Form 16 Part A&B for AY 2014-15 Automated Master of Form 16 Part A&B with Form 12 BA ( Which can

Prepare at a time 50 employees Form 16 Part A&B with Form 12 BA)

7) (50 employees)24Q & 26Q with Master of Form 16 Part B for AY 2014-15 Automated Master of Form 16 Part B with 24Q & 26Q ( Which can

Prepare at a time 50 employees Form 16 Part B + 24Q & 26Q)

New Amended Form 16 Part A&B for the Financial Year 2013-14


As per the CBDT new Notification Dated 19/2/2013 that Format of Salary Certificate Form 16 have already Changed. In this new amended Form 16 have two parts, one Part-A and another Part -B. It is also notify by the CBDT that the Form 16 Part A is mandatory to Download from the New Income tax Portal TRACES (www.tdscpc.gov.in). And the Part B of Form 16 where the employees salary details have in this Part B is mandatory to prepare by the Employer. But most of taxpayers have not known about this new Notification. They can used the both in One File Part A and Part B Form 16( Amended Version).

Below given Excel Based Software which can prepare at a time 50 employees Form 16 Part A&B for the Financial Year 2013-14 and Assessment Year 2014-15. Download the Excel Utility from below given link

Master of Form 16 Part A&B for AY 2014-15

 

Prepare at a time 50 employees Form 16 with 24Q and 26Q for Ass Yr 2014-15


Master of Form 16 with 24Q and 26 Q for the Financial Year 2013-14 and Assessment Year 2014-15.

You can prepare at a time 50 employees Income Tax Form 16 with 24Q and 26Q by this Excel Based Software. You can also Prepare more than 1000 employees Form 16 with 24Q & 26 Q by this One Excel Based Software. Download from the below link:-

Master of TDS PREPRATION FY 2013-14 & AY 2014-15 WITH 24Q